How large an event can Fitofan handle?

From club opens with a few dozen athletes to national and international championships with thousands of participants across multiple venues running in parallel.

Can we use only part of the platform for an event?

Yes. Many organisations start with entries, draws and results, then add judging, video review and ticketing for later events.

How long does it take to prepare our first event?

Typically days. Category templates, rulebooks and fee structures are configured once and reused for every future event.

What about multi-day, multi-venue events?

Sessions, venues and fields of play are modelled explicitly, so a five-day championship across three halls is scheduled and ticketed as one event.

Event management

A championship is not one job — it is registration, finance, officiating, logistics, media and spectators running at the same time. Fitofan connects all of them so one team can deliver an event that used to need three.

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Overview

Event delivery is where every other part of a sports organisation is tested at once. Entries have to be correct, licences valid, fees collected, draws defensible, mats scheduled, judges assigned, results published and spectators admitted — inside a single weekend, usually with volunteers.

Fitofan treats the event as one record from first announcement to final report. Registration validates itself against the membership register, payments attach to the entry that created them, the draw is generated from confirmed and weighed-in athletes, judging screens close matches automatically, video review documents every contested decision, tickets are sold and scanned against the same schedule, and ranking points are pushed the moment results are official.

The practical effect is fewer people doing manual work and fewer places for the day to break. Organisers spend the event managing the field of play instead of rebuilding spreadsheets between rounds, and the federation ends up with a complete, auditable record of what happened.

Modules involved

Step by step

How it runs in practice

PHASE 01
Before: planning and registration
Everything that decides whether the event day is calm or chaotic happens in the weeks before it.
- — Publish the event with regulations, categories, deadlines and fees
- — Collect online entries with automatic eligibility and licence checks
- — Collect entry fees and track club balances
- — Recruit and assign officials, and plan venues and fields of play
- — Open ticket sales and distribute club allocations
PHASE 02
Setup: confirmation, weigh-in and draws
The transition from an entry list to a running competition, done in hours rather than nights.
- — Close entries and confirm participation
- — Run digital weigh-in or check-in with tolerance rules
- — Merge or split categories where numbers require it
- — Generate draws with seeding, club and country separation
- — Distribute the timetable across mats, rings, courts or lanes
PHASE 03
During: live delivery
One shared source of truth for officials, coaches, spectators and the stream.
- — Judges score on tablets with synchronised clocks
- — Schedule and call rooms recalculate as the day moves
- — Video review handles requests and formal protests
- — Live results, medal tables and scoreboards update automatically
- — Gate scanning tracks attendance per session
PHASE 04
After: closing and reporting
The event ends with data, not a cleanup project.
- — Publish official protocols and medal tables
- — Push ranking points to national and regional tables
- — Settle payouts and export the financial statement
- — Archive video and publish highlights and athlete updates
- — Review judge consistency and operational timings

Outcomes

Fewer staff at registration

Online entries and digital check-in remove most of the desk work on arrival day.

Faster days

Live scheduling and automatic result entry cut idle time between rounds.

Fewer disputes

Auditable draws, signed scores and video evidence resolve arguments with records.

Complete financials

Entry fees, tickets and payouts reconciled the day the event ends.

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