Can regional associations keep their independence?

Yes. Each region works in its own scope with its own fees and approvals, while the national body sees the aggregate.

Can we migrate historical results and rankings?

Yes. Historical events, results and starting point balances can be imported so the first published table matches your current official list.

Does the platform fit international federation requirements?

Rule packs, licence types and ranking formulas are configurable, so you can mirror your international federation's current regulations.

Federation operations

A federation is a register, a calendar, a rulebook and a set of rankings. Fitofan keeps all four consistent with each other, all season, without a single shared spreadsheet.

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Overview

Governing bodies fail slowly when their data drifts: the membership list disagrees with the entry list, the ranking disagrees with the results archive, and the finance report disagrees with both. Every one of those gaps costs credibility at exactly the wrong moment — during selection, during an appeal or during a funding review.

Fitofan holds a single register of clubs, athletes, coaches and officials, and derives everything else from it. Licences drive event eligibility; confirmed event results drive rankings; rankings drive seeding and national team selection; fees flow through the same ledger as entries and tickets.

Regional bodies and clubs work inside the same system with their own permissions, so the national office stops being a data entry department and becomes an oversight function with live numbers it can trust.

Modules involved

Step by step

How it runs in practice

PHASE 01
Establish the register
One trustworthy list of who belongs to the federation.
- — Import existing members, clubs and historical results
- — Define membership and licence types with documents and fees
- — Set regional and club permissions and approval workflows
PHASE 02
Open the season
Renewals and calendar published together.
- — Run online renewals with reminders and grace periods
- — Publish the competition calendar with event tiers
- — Collect affiliation and licence fees online
PHASE 03
Govern the competition cycle
Every event contributes to the same national dataset.
- — Standardise entry rules and eligibility checks across all events
- — Recalculate rankings automatically from confirmed results
- — Manage officials' appointments, certifications and performance
PHASE 04
Select and report
Decisions and accountability backed by data.
- — Freeze rankings for selection and publish criteria
- — Produce membership, participation and financial reports
- — Answer appeals with a full audit trail

Outcomes

Accurate membership numbers

Report to ministries and international federations at any moment, not once a year.

Defensible rankings

Every point traces to a bout, so selection decisions hold up.

Consistent events

Regional and national competitions run to the same standard.

Predictable revenue

Fees collected on schedule with visible balances per club.

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