Can a club use Fitofan without its federation?

Yes. Clubs and academies run standalone and can connect to a federation later without re-entering data.

Do parents need an app?

No. Parents use a browser portal and see only their own family's schedules, payments and results.

Can we run multiple locations?

Yes. Venues, coaches and groups are modelled separately, with reporting per location.

Club & academy operations

Clubs are where athletes are actually made. Fitofan gives them the same operational quality as their federation: groups, attendance, billing and entries in one place.

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Overview

A club's administration is relentless and unglamorous: registers, absences, unpaid months, consent forms, competition deadlines. Done on paper and in messengers, it consumes evenings and still leaks money.

Fitofan gives every club its own workspace — training groups with timetables and capacity, phone-based attendance, tuition plans that invoice themselves, a parent portal for schedules and payments, and athlete profiles that accumulate grades, attendance and competition history.

Because the club sits inside the federation's platform, the roster is also a licence register. Entering the team into the next championship means selecting athletes from a list, not filling forms and re-typing birthdates.

Modules involved

Step by step

How it runs in practice

PHASE 01
Set up
Describe the club as it actually operates.
- — Add venues, coaches, training groups and levels
- — Create tuition plans, packages and family discounts
- — Import the current roster and contacts
PHASE 02
Run the week
Everything a coach does after training, automated.
- — Attendance marked in seconds at the door
- — Absences, make-up sessions and trial classes tracked
- — Announcements sent to the right groups and families
PHASE 03
Get paid
Predictable cashflow without chasing.
- — Invoices generated on schedule and paid online
- — Automatic reminders on overdue balances
- — Revenue, occupancy and retention visible per group
PHASE 04
Compete and progress
The competitive pipeline, connected.
- — Enter teams into federation events from the roster
- — Track grades, tests and competition results per athlete
- — Share results and highlights with parents

Outcomes

Hours back every week

No paper registers, no manual invoices, no re-typed entry forms.

Less lost revenue

Visible debts and automated reminders close the gap between attendance and payment.

Better retention

Attendance and progress data show which athletes are drifting before they leave.

Simpler competition entry

Whole-team entries with eligibility validated upfront.

FAQ