Groups and schedules
Training groups per coach, hall and level with recurring timetables, capacity limits and trial-class slots.
04
School and club management
Everything a club or sports school runs on daily: training groups, attendance, tuition and parent communication.
Overview
Clubs and sports schools live on the daily details — who trained, who paid, who is ready to compete and which parent needs to be told what. Fitofan brings those details into one place so coaches spend their time coaching instead of maintaining registers.
Each training group has its own timetable, coach, venue and level. Attendance is taken in seconds from a phone at the door, tuition plans generate invoices automatically, and outstanding balances are visible without opening an accounting file.
Because clubs sit inside the same platform as their federation, a club roster is also a licence register, and entering the club's athletes into the next competition is a two-minute job rather than an evening of forms.
What's included
Capabilities inside school and club management
Attendance
Fast check-in from a phone or tablet, absence reasons, make-up sessions and attendance analytics per athlete.
Tuition and payments
Monthly plans, class packages, family discounts, debt tracking and automatic invoicing with reminders.
Parent communication
Announcements, event invitations, consent forms and progress updates delivered to the right families.
Athlete progress
Grades, tests, attendance rate and competition history collected on one athlete profile.
Club analytics
Retention, occupancy by group, revenue per coach and trial-to-member conversion.
How it works
The workflow, step by step
- STEP 01
Set up the club
Add venues, coaches, training groups and pricing plans.
- STEP 02
Onboard athletes
Members join online, sign consents and choose a plan; parents create their own portal access.
- STEP 03
Run training
Coaches mark attendance at the door; absences and make-ups are recorded automatically.
- STEP 04
Bill and collect
Invoices are generated on schedule and paid online; overdue balances trigger reminders.
- STEP 05
Compete
Select athletes from the roster and enter them into federation events in a single submission.
Who it's for
Club owners
See revenue, attendance and retention in one dashboard and stop chasing payments manually.
Coaches
Manage groups and rosters from a phone, with no paperwork after training.
Parents
One place for schedules, payments, competition invitations and their child's progress.
Works with
Connected to the rest of the platform
Federation membership system
Club rosters feed the national member register.
LEARN MORE →Competition management
Enter the whole team in one step.
LEARN MORE →Payment processor
Tuition and event fees run through one checkout.
LEARN MORE →Part of these solutions
FAQ
School and club management: common questions
- Can several clubs share one federation account?
- Yes. Every club has its own private workspace while the federation sees the aggregate register.
- Do parents need a separate app?
- No. Parents use a browser-based portal with their own login and see only their family's data.
- Can we run a club without a federation?
- Yes. Clubs and academies can use the platform standalone and connect to a federation later.