Registration
Tournament registration software with eligibility checks built in
Online tournament registration for athletes, coaches and clubs — with category rules, licence checks, team entries, fee calculation and payment in one flow, and no re-typing between events.
Registration that validates itself
Most entry problems are found on the day: wrong age group, expired licence, missing waiver, duplicated athlete, unpaid fee. Fitofan applies those rules at the moment of registration, so the entry list you take to the venue is already clean.
- Age, weight, belt, grade and division rules enforced per category
- Licence, insurance and document validity checked against the member register
- Club and coach entries for a whole roster in one submission
- Automatic fee calculation with early, standard and late windows
- Waivers and consents captured and stored with the entry
Clubs and coaches enter their own athletes
Coaches manage their roster, enter multiple athletes across categories, see what is paid and outstanding, and correct entries until the deadline. Organisers stop being the manual data-entry desk for every club.
Entries flow straight into the draw
Confirmed entries become the seeding list. When a category is closed the draw is generated from the same data, so nothing is re-keyed between registration, brackets and results.
Comparison
How Fitofan compares with typical tournament registration software
| Capability | Typical single-purpose tools | Fitofan |
|---|---|---|
| Registration and entries | Online entry forms per event, usually re-keyed for the next one. | Athletes and clubs register once; every later event reuses the same verified record. |
| Draws and brackets | Bracket generation for the formats the tool was built around. | Single and double elimination, round robin, pools into knockout, league tables and repechage, configured per event and per category. |
| Judging and scoring | Scoring for the disciplines the vendor supports. | Judging models set per event — panel scoring, point-based combat scoring, timed and measured results, or scoring you define. |
| Membership and eligibility | Often a separate membership tool or manual licence checks. | Member, licence and club registers live in the same system, so only eligible athletes can be entered. |
| Rankings | Exported results, ranking tables maintained by hand. | National, regional and series rankings recalculated from official results automatically. |
| Tickets and payments | Third-party ticketing and a separate payment gateway. | Spectator ticketing and entry-fee collection built in, reconciled against the same event record. |
General comparison with how single-purpose registration, bracket and ticketing tools are commonly used. For named platforms, see our individual comparisons.
Cases
Organisations running on Fitofan
JKS InternationalInternational organisation · International · KarateAn international Shotokan karate organisation with member dojos and instructors across many countries.
National Taekwondo Federation (WT) of the Kyrgyz RepublicNational federation (WT) · Kyrgyzstan · TaekwondoWorld Taekwondo's national member in Kyrgyzstan, running clubs, national events and team selection.
Judo Federation of UkraineNational federation · Ukraine · JudoUkraine's national judo federation, managing licensing, national championships and rankings on Fitofan.
Federación Deportiva Nacional de Karate de ChileNational federation · Chile · KarateChile's national karate federation, running affiliated clubs, national championships and rankings on Fitofan.Modules
What is included
Competition management
Entries, seeding, draws and schedules for events of any scale.
Federation membership system
Licences, memberships, renewals and fee collection in one register.
National and regional ranking
Transparent, automated rankings updated straight from results.
School and club management
Groups, schedules, attendance, payments and parent communication.
Payment processor
Built-in payments for fees, entries and tickets with instant payouts.
Questions
Can athletes register themselves as well as through a club?
Yes. Self-registration and club or coach registration can both be enabled, with the organiser deciding which is allowed per event.
Are refunds and withdrawals handled?
Withdrawals, category changes and refunds are handled inside the entry record, with the payment reconciled against the event.
Can we collect membership fees at the same time as entry fees?
Yes. If an athlete needs a current licence to compete, the licence fee can be collected in the same checkout as the entry.
Ready to bring order to your sport?
We'll demo the platform on your club's own data and scope the rollout timeline.