Club management
Sports club management software for clubs, schools and academies
Fitofan gives clubs, martial arts schools and academies one place for members, groups, attendance, fees, grades and competition entries — connected to the federation register their athletes compete under.
Everything the club office repeats every month
Clubs lose most of their admin time to the same tasks: chasing fees, updating member lists, collecting consent forms and re-typing athlete details into event entry forms. Fitofan holds those records once and reuses them.
- Member profiles with documents, consents and medical validity
- Training groups, coaches and attendance
- Membership and course fees with automatic reminders
- Grades, belts and progression history
- Competition entries submitted straight from the member list
- Parent and athlete self-service for details and payments
Connected to the federation, not separate from it
When the club's members live in the same platform as the federation register, licences and eligibility stay current and entries are accepted without back-and-forth. Results and ranking points come back to the athlete profile automatically.
For single clubs and multi-location schools
One academy with several locations, a network of affiliated schools or a single club all use the same structure, with permissions per location and consolidated reporting for the owner.
- Multiple locations under one organisation
- Per-location coaches, groups and finances
- Consolidated membership and revenue reporting
- Public club page with results and upcoming events
Comparison
How Fitofan compares with typical sports club management software
| Capability | Typical single-purpose tools | Fitofan |
|---|---|---|
| Registration and entries | Online entry forms per event, usually re-keyed for the next one. | Athletes and clubs register once; every later event reuses the same verified record. |
| Draws and brackets | Bracket generation for the formats the tool was built around. | Single and double elimination, round robin, pools into knockout, league tables and repechage, configured per event and per category. |
| Judging and scoring | Scoring for the disciplines the vendor supports. | Judging models set per event — panel scoring, point-based combat scoring, timed and measured results, or scoring you define. |
| Membership and eligibility | Often a separate membership tool or manual licence checks. | Member, licence and club registers live in the same system, so only eligible athletes can be entered. |
| Rankings | Exported results, ranking tables maintained by hand. | National, regional and series rankings recalculated from official results automatically. |
| Tickets and payments | Third-party ticketing and a separate payment gateway. | Spectator ticketing and entry-fee collection built in, reconciled against the same event record. |
General comparison with how single-purpose registration, bracket and ticketing tools are commonly used. For named platforms, see our individual comparisons.
Cases
Organisations running on Fitofan
JKS InternationalInternational organisation · International · KarateAn international Shotokan karate organisation with member dojos and instructors across many countries.
FEDEPECA — Federación Deportiva Nacional Peruana de CapoeiraNational federation · Peru · CapoeiraPeru's national capoeira federation, uniting groups and academies under one membership and event system.
GTTF — Global Traditional Taekwondo FederationInternational federation · International · TaekwondoAn international federation open to all traditional Taekwondo practitioners, regardless of style or system.
Singapore Taekwondo FederationNational federation · Singapore · TaekwondoSingapore's national taekwondo federation, managing member clubs, gradings and national competition.Modules
What is included
Wettkampfmanagement
Anmeldungen, Setzlisten, Auslosungen und Zeitpläne für Veranstaltungen jeder Größenordnung.
Mitgliederverwaltung für Sportverbände
Lizenzen, Mitgliedschaften, Verlängerungen und Gebührenerfassung in einem Register.
Nationale und regionale Rangliste
Transparente, automatisierte Ranglisten, direkt aus den Ergebnissen aktualisiert.
Vereins- und Schulverwaltung
Gruppen, Stundenpläne, Anwesenheiten, Zahlungen und Kommunikation mit den Eltern.
PR-Management
Medienseiten, Nachrichten, Athleten-Storys und automatisierte Ergebnisveröffentlichung.
Zahlungsabwicklung
Integrierte Zahlungsabwicklung für Gebühren, Anmeldungen und Tickets mit sofortigen Auszahlungen.
Questions
Is Fitofan suitable for a single martial arts school?
Yes. A single school uses member management, attendance, fees, grades and competition entries, and can grow into multiple locations later.
Can parents pay and update details themselves?
Yes. Athletes and parents manage their own profile, documents and payments, which keeps the club's register accurate.
Does club data connect to federation events?
Yes. Entries for sanctioned events are submitted from the club's own member list, with licences and eligibility validated automatically.
Bereit, Ordnung in Ihren Sport zu bringen?
Wir demonstrieren die Plattform anhand der Daten Ihres Vereins und legen den Zeitplan für die Einführung fest.